Smarter Dispatch.
Effortless Fleet Management.
Spend less time on admin and more time moving people. Waybill replaces the spreadsheets and separate tools behind your dispatch, scheduling, route optimisation, passenger management and invoicing — one platform built for NDIS, patient, community and commercial transport operators.
14-day trial, then usage-based pricing from $0.45 per completed job. No credit card required to start. Runs entirely in your browser.
Transport Software That Speaks Your Language
Waybill is purpose-built for the way your operation actually works — pick your sector to see how.
NDIS Transport
Participant profiles, recurring services, and NDIS-aligned rate cards & invoicing.
Explore →Patient Transport
Appointment-timed transfers, stretcher & wheelchair vehicle matching, multi-stop routing.
Explore →Community Transport
Volunteer & paid drivers, passenger-centric scheduling, automated confirmations.
Explore →Aged Care Transport
Recurring appointment runs, mobility aid tracking, familiar-driver continuity.
Explore →Disability Transport
Accessibility-first matching, mobility aids, vulnerability flags and special handling.
Explore →Commercial Fleet
Fleet-wide optimisation, driver hours, utilisation tracking and invoicing at scale.
Explore →Built for How Transport Teams Actually Work
From the live dispatch board to creating a job in four steps — see exactly what your team will use every day.
Everything You Need to Run Your Transport Business
From dispatch to invoicing, Waybill covers every aspect of transport operations with intelligent automation.
Smart Dispatch
Assign drivers and vehicles to jobs with AI-powered smart assign. Optimise your entire fleet in one click with route optimisation.
Scheduling
Create recurring schedules for drivers with flexible patterns — daily, weekly, biweekly, or monthly. Auto-expand up to 14 days ahead.
Fleet Optimisation
One-click fleet optimisation using advanced route algorithms. Optimally assign all pending jobs considering time windows, capacity, and driver availability.
Demand-Responsive Transport
Stop-based routing with automatic stop matching and walking distance tracking. Favourite stops for quick booking. Configurable per job type.
Passenger Management
Full passenger profiles with accessibility needs, mobility aids, and communication preferences. Track vulnerabilities and special requirements.
Workflow Automation
Visual workflow builder with triggers, conditions, and 13 action types. Automate notifications, status changes, and assignments.
Invoicing & Rate Cards
Configurable rate cards with distance, time, and fixed components. Auto-calculate job fees and generate professional invoices.
Customer Accounts & Invoicing
Bill the customer, not just the driver. Per-job or per-period invoices with driver pay hidden, recurring billing, and auto-invoicing on assignment.
Online Booking & Payments
An embeddable booking form for your website with live fare quotes and online payment straight to your own Stripe account.
Vehicle Inspections
Customisable pre-trip checklists with photo evidence. 9 categories, automatic pass/fail, and HVNL compliance tracking.
Real-Time Messaging
In-app messaging between dispatchers and drivers, linked to each job. WebSocket delivery, unread indicators, and full message history.
Fatigue Management
Track driver hours in real time with configurable daily limits, three-tier warnings, break detection, and HVNL Chain of Responsibility compliance.
Dispatch Copilot
Proactive fleet insights with quick assign suggestions, fatigue warnings, ETA risk alerts, and unassigned job notifications — all with one-click actions.
Live Tracking
Share live tracking links with passengers and families. Real-time vehicle location, ETA updates, no login required.
Public Holidays
Automatic public holiday management for 5 countries. Recurring jobs auto-skip holidays with state-aware accuracy.
Native Xero & MYOB Integration
Stop typing the same invoice twice. Completed jobs sync to your accounting platform automatically — line items, GST, customer matching, references — the moment you click Issue.
- Eliminate double entry — bookkeeper saves 5+ hours per week
- Get paid faster — invoices land in Xero or MYOB instantly, ready to send
- BAS-ready GST — line items map cleanly to your tax codes
- OAuth 2.0 secure — no passwords stored, one-click revoke
- Both platforms supported — connect either or both, no compromise
From Setup to Dispatch in Minutes
Get your transport operation running with Waybill in three simple steps.
Set Up Your Fleet
Add your drivers, vehicles, and service areas. Configure rate cards and passenger profiles. Import your existing data or start fresh.
Create & Schedule Jobs
Create one-off or recurring transport jobs. Set pickup/dropoff locations, time windows, and passenger requirements. Jobs auto-expand from templates.
Dispatch & Optimise
Use Smart Assign for individual jobs or Fleet Optimise for the whole day. Real-time tracking, automated notifications, and instant invoicing.
Why Transport Operators Choose Waybill
One platform for the whole operation — built for the way Australian transport actually works.
Replaces your spreadsheets & separate tools
Dispatch, scheduling, route optimisation, passenger management and invoicing live in one place — no more juggling five systems and re-keying the same job.
Built for Australian compliance
Export CHSP DEX, Home Care Package and NDIS claim files for your funder acquittals — plus HVNL fatigue tracking and pre-trip vehicle inspections built in.
Accounting on autopilot
Completed jobs sync straight to Xero or MYOB — line items, GST and customer matching — the moment you hit Issue. No double entry.
Ready to Streamline Your Transport Operation?
All features included. Pay only for completed jobs. Your first 50 jobs are included.