Powerful Tools for Modern Transport Operations
Every feature is designed to save time, reduce errors, and give you complete visibility over your fleet.
Core Features
Click any feature to explore it in detail with examples and use cases.
Smart Dispatch
AI-powered driver-vehicle matching. Rank options by proximity, time windows, vehicle capacity, and driver hours. One-click auto-assign.
Learn more →Route Optimisation
Sequence multi-stop routes for the shortest realistic path, respecting time windows, capacity and driver hours. Preview every plan before it goes live.
Learn more →Fleet Optimisation
Assign all pending jobs in seconds with advanced route optimisation. Preview assignments, review decision logs, and apply with confidence.
Learn more →Demand-Responsive Transport
Stop-based routing with automatic stop matching, walking distance tracking, and favourite stops for quick booking. Configurable per job type per organisation.
Learn more →Driver Scheduling
6 recurrence types from daily to monthly. Auto-expand schedules 14 days ahead. Conflict detection and vehicle assignment built in.
Learn more →Passenger Management
Detailed profiles with accessibility needs, mobility aids, medical conditions, and communication preferences. Multi-passenger job support.
Learn more →Workflow Automation
Visual drag-and-drop rule builder. Event triggers, scheduled triggers, conditions, and 13 action types. Automate notifications, status changes, and more.
Learn more →Invoicing & Rate Cards
Create rate cards with distance, time, and fixed fee components. Auto-calculate job fees. Generate and track invoices effortlessly.
Learn more →Customer Accounts & Invoicing
Bill the customer, not just the driver. Per-job or per-period invoices with driver pay hidden, its own numbering, recurring billing, and auto-invoicing on assignment.
Learn more →Online Booking & Payments
An embeddable booking form for your website with live fare quotes, multi-passenger and return trips, and online payment straight to your own Stripe account.
Learn more →Vehicle Inspections
Customisable pre-trip inspection checklists with photo evidence, automatic pass/fail, and HVNL compliance. 9 categories, 23 default items.
Learn more →Real-Time Messaging
In-app messaging between dispatchers and drivers. Job-linked threads, WebSocket delivery, unread indicators, and full message audit trails.
Learn more →Fatigue Management
Real-time driver hours tracking with three-tier warnings (OK/Warning/Limit), break detection, and HVNL Chain of Responsibility compliance.
Learn more →QLD TMR Booked Hire Reporting
Generate the Queensland booked hire trip report from your dispatch data. Built to TMR's BEAR template, with completeness checks before you file.
Learn more →Dispatch Copilot
Proactive fleet insights with 5 built-in analysers. Quick assign suggestions, fatigue warnings, ETA risks, and one-click resolution actions.
Learn more →Live Tracking
Shareable tracking links for passengers and families. Real-time vehicle location on a map, ETA updates, no login and no app required.
Learn more →Public Holidays
Automatic holiday calculation for AU, NZ, GB, US, and CA with state-level accuracy. Recurring jobs auto-skip holidays — no manual maintenance.
Learn more →Branded Emails
White-label every email — passenger alerts, customer confirmations and invoices, driver notifications. Your logo, name and sign-off, so customers see you, not the software.
Learn more →Xero & MYOB Integration
Native, OAuth 2.0 secure integrations with Australia's leading accounting platforms. Completed jobs sync as invoices automatically — line items, GST, customer matching, references.
Learn more →A Complete Platform for Transport Operations
Vehicle Tracking
Track your fleet with real-time GPS locations, vehicle types, registration details, depot addresses, and maintenance status.
Driver Management
Complete driver profiles with licence details, vehicle assignments, status tracking, max hours per day, and address-based location fallback.
Roles & Permissions
64 granular permissions across all resources. Create custom roles with fine-grained access control. Owner, Admin, and Dispatcher defaults.
Service Areas
Define geographic service areas with boundaries. Route jobs to appropriate teams and enforce coverage zones.
Real-time Notifications
Live real-time updates pushed directly to your screen. Instant notifications for job assignments, status changes, and alerts. No page refresh needed.
Safe Data Management
Soft-delete with archive/restore across all critical records. Separate permissions for archiving and permanent deletion. Never lose data accidentally.
CSV & Excel Import
Bulk import drivers, vehicles, and passengers from CSV or Excel files. Auto-map columns, validate data, and see results instantly.
Driver Portal
Drivers access their assigned jobs, confirm pickups and dropoffs, and update their profile — all from a dedicated portal view.
Recurring Jobs
Create job templates with daily, weekly, biweekly, or monthly patterns. Jobs auto-expand up to 14 days ahead with preferred drivers.
12 Job Types
Passenger transport, freight, courier, school run, airport transfer, disability transport, and more. Each type has config-driven defaults and field visibility.
Dark Mode
Full dark mode support across the entire platform. Automatically follows your system preference or toggle manually.
Audit Logs
Every action is logged with who, what, and when. Complete audit trail for compliance, troubleshooting, and accountability.
Built for Every Transport Operation
See how Waybill fits your industry.
Online Booking & Payments
Embed a booking form on your site and let customers book and pay online.
Learn more →NDIS Transport
Accessibility tracking, recurring services, and compliant invoicing.
Learn more →Health & Medical
Time-critical scheduling and patient requirement tracking.
Learn more →Community Transport
Volunteer and paid driver management with recurring patterns.
Learn more →Commercial Fleets
Fleet-wide optimisation and invoicing at scale.
Learn more →School Transport
School run scheduling with recurring routes and parent notifications.
Learn more →Airport Transfers
Flight-timed pickups with time window scheduling.
Learn more →Courier & Delivery
Multi-stop route optimisation for courier fleets.
Learn more →Disability Transport
Accessibility-first transport with mobility aid tracking.
Learn more →Charter & Tour
Multi-stop itineraries and group passenger coordination.
Learn more →Event Transport
Shuttle management, bulk job creation, and surge fleet coordination.
Learn more →Logistics & Freight
Cargo tracking, multi-stop delivery routes, and freight rate cards.
Learn more →See Waybill in Action
All features included — no limits, no feature gates. Your first 50 jobs are included in the 14-day trial.