Connect Waybill to Your Accounting Platform
Stop typing the same invoice twice. Waybill pushes completed jobs straight into Xero, MYOB or QuickBooks the moment they're invoiced — fully automated, fully reconciled, and GST-ready for operators who need it.
Native, secure integrations with leading accounting platforms
5 Hours Saved Every Week, Per Operator
Manual invoice entry is the silent productivity killer of small transport businesses. Here's what changes when Waybill is connected to your accounting platform.
Eliminate Double Entry
The minute a Waybill invoice is issued, it's already in Xero, MYOB or QuickBooks — with line items, customer, GST, and reference number. Your bookkeeper never has to retype anything.
Get Paid Faster
Invoices arrive in your accounting platform the second a job is marked invoiced. Send to clients via Xero, MYOB or QuickBooks on the same day — improving cash flow by 7–14 days on average.
Real-Time Reconciliation
Match payments against invoices in your accounting tool, and Waybill stays informed via the sync record. No more spreadsheet chasing or end-of-month panic.
Australian GST-Ready
GST line items, BAS-friendly reporting, and ABN handling all map cleanly across Xero, MYOB and QuickBooks — built in by a team headquartered in Melbourne, so Australian operators get it out of the box.
Secure OAuth 2.0
One-click connection through official OAuth flows. Tokens are encrypted at rest, refreshed automatically, and revocable in one click. We never see your accounting credentials.
Connect More Than One
Some businesses run Xero for one entity and MYOB or QuickBooks for another. Waybill supports simultaneous connections, so you choose where each invoice lands — no compromise.
From Job Completed to Invoice Synced — Automatically
Connect in 60 Seconds
Go to Settings → Integrations, click Connect on Xero, MYOB or QuickBooks, log in to your accounting platform, and authorise. We handle the rest — token refresh, company file selection, scope permissions.
Issue an Invoice
Complete a job, generate an invoice in Waybill (single, batch, or fully automated by schedule), and click Issue. The sync runs in the background — no extra clicks, no manual export.
It's Already in Your Books
The invoice lands in Xero, MYOB or QuickBooks with line items, GST, customer, due date, and a reference back to Waybill. View sync status on each invoice. Re-sync any time with one click.
Integration Detail
Click through for setup walkthroughs, field mappings, and frequently asked questions.
Xero Integration
Available now- One-click OAuth 2.0 connection
- Automatic invoice push on issue
- Customer (Contact) creation if not present
- GST line items mapped automatically
- Multi-tenant support (multiple Xero orgs)
- Manual re-sync from any invoice
- Per-invoice sync status tracking
MYOB Integration
Available now- OAuth 2.0 connection to MYOB AccountRight
- Company File selection on connect
- Automatic invoice creation per job
- GST handling for BAS reporting
- Customer card matching
- Manual re-sync from any invoice
- Per-invoice sync status tracking
QuickBooks Integration
Available now- OAuth 2.0 connection to QuickBooks Online
- Automatic invoice push on issue
- Customer matching, created if missing
- GST tax code on every line
- Your invoice numbers carried across
- Manual re-sync from any invoice
- Per-invoice sync status tracking
Built for Transport, Not Generic Software
Most accounting integrations push a single line — "Service" — at a single price. Waybill maps your transport reality:
- Job reference — Each invoice line carries the JOB-XXXXXXXX reference, so reconciliation against your dispatch records is instant.
- Route detail — Pickup → dropoff appears as the line description, giving your accountant context without phone calls.
- Rate card breakdown — Distance, time, surcharges, and waiting fees pushed as individual line items where your rate card defines them.
- Per-passenger billing — Multi-passenger jobs split correctly across passengers when your rate card requires it.
- NDIS-aware — Service codes pushed alongside fee lines for NDIS claims, separate from non-NDIS lines.
It's the difference between "we sent the invoice somewhere" and "your books actually understand your business."
Common Questions
Does the integration cost extra?
No. All integrations are included in the standard Waybill plan. You pay $0.45 or less per completed job and connect to as many accounting platforms as you need.
Can I disconnect without losing data?
Yes. Disconnecting revokes the OAuth tokens but leaves all your historical invoices, sync records, and external IDs in place. You can reconnect any time.
What happens if the sync fails?
The invoice stays marked as not synced, and we surface the error in the invoice view. Click "Re-sync" to retry. Common causes (expired tokens, missing customer in accounting platform) are flagged with clear messages.
Do you store our accounting credentials?
Never. We use OAuth 2.0, which means you log in directly to Xero, MYOB or QuickBooks and authorise Waybill. We only ever receive a token (encrypted at rest) — never your password.
Can I connect more than one Xero, MYOB or QuickBooks organisation?
You connect one Xero, MYOB or QuickBooks organisation per Waybill organisation, which matches how most operators run their books. If you have multiple entities, set up multiple Waybill organisations.
Does it support GST and BAS reporting?
Yes. GST line items are mapped through to Xero's tax types, MYOB's GST codes and QuickBooks' tax codes, so your BAS lodgement reports stay accurate without manual adjustment.
What about other accounting platforms?
Xero and QuickBooks are used by operators worldwide and MYOB covers much of the Australian and New Zealand market, so between them they suit the majority of our customers. The integration architecture is generic — adding Sage or others is straightforward. Get in touch if there's a platform you need.
Related Features
Stop Typing Invoices Twice
Connect Xero, MYOB or QuickBooks in 60 seconds. All integrations included in the standard plan. Your first 50 jobs are included in the trial.