QLD TMR Booked Hire Reporting
Authorised booking entities in Queensland have to report every booked hire trip to Transport and Main Roads. Waybill builds that report from the jobs you already dispatch — no spreadsheet, no re-keying, no month of back-filling before the return is due.
Built to TMR's Template, Column for Column
The export isn't an approximation of what the regulator asks for. It reproduces the BEAR AdHoc Booked Hire template exactly — all twenty columns, in TMR's own order and wording — so the file loads into your annual return workbook without reformatting.
- Every column populated — trip ID, booking time, booked and actual pick-up and drop-off, coordinates, suburbs, registration, fares, surcharges and TSS trips.
- Nothing to re-key — every field is drawn from jobs your dispatchers already create. The report is a view of your operational data, not a second system to maintain.
- Format changes get caught — an automated check compares our export against the regulator's template file, so a revision to the format surfaces immediately rather than after a rejected submission.
- CSV out — pick a date range, review, export. The file is ready to load into the workbook you submit.
It Tells You What's Missing Before You File
An incomplete return is worse than a late one. Waybill checks your data before you export and lists exactly what's absent — so gaps get found at your desk, not by the regulator.
- Missing driver authority numbers — see how many trips reference a driver whose authority number hasn't been recorded yet.
- Missing service licence numbers — the same check runs across the vehicles that ran the work.
- Missing authorisation number — the report prompts you if your Booking Entity Authorisation number hasn't been entered.
- Preview before you commit — the full export is shown on screen exactly as it will appear in the file, so you can sanity-check a period before submitting anything.
The Edge Cases Are Handled
Most of the work in a regulatory export is in the awkward cases. These are the ones that quietly corrupt a return if the software gets them wrong.
- Reported by departure, not booking date — a trip booked in June for a July run reports in July, so advance bookings land in the right period.
- Trips that didn't run are still reported — cancelled, declined and failed jobs are included and flagged in the "service requested but not provided" column rather than dropped.
- Former drivers and retired vehicles still report — returns are filed after the fact, so someone who has since left your fleet still appears against the trips they actually drove.
- Actual times survive either workflow — times come from drivers confirming stops in the driver app, and fall back to the job's own start and completion times when a dispatcher closes the job from the office.
Reporting Capabilities
Any Date Range
Run the report for a quarter, a financial year, or any period you choose. Useful for checking your data long before a return is due.
Regulatory Identifiers
Your authorisation number, each driver's authority number, and each vehicle's service licence number are stored against the right records and pulled into every trip row.
Suburbs From Addresses
Pick-up and drop-off suburbs are derived from your stop addresses. Where an address can't be read confidently the field is left blank for you to correct, rather than guessed.
Fares and Surcharges
Fare estimate, fare total and surcharges are separated out. Add-ons like standby waiting time report as surcharges; discounts are not treated as one.
TSS Trips Flagged
Trips paid by Taxi Subsidy Scheme are marked in the export automatically, based on the payment method recorded against the job.
Off by Default
The report only appears once you enter your authorisation number, so operators outside Queensland never see a screen that doesn't apply to them.
Related Features
New to Booked Hire Reporting?
Our plain-English guide covers what authorised booking entities have to record and report in Queensland, and how to keep the data clean year-round.
Read the QLD Booked Hire GuideStop Building Your Return by Hand
Every feature, no limits. Pay only for completed jobs — from $0.45, with your first 50 covered by the trial.
Waybill is an independent software product and is not affiliated with or endorsed by the Department of Transport and Main Roads. Operators remain responsible for the accuracy and lodgement of their own returns.